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How to correctly report and lodge a COIDA Injury on Duty (IOD) claim in South Africa.

When a workplace injury occurs, every minute counts — and so does every form. Here’s the correct step-by-step process to lodge a COIDA Injury on Duty (IOD) claim in South Africa.

How to Lodge a COIDA Injury on Duty (IOD) Claim — The Correct Process

Under COIDA, both employee and compliant employer are protected — but only if the IOD is reported correctly and on time.

1️⃣ What Counts as an Injury on Duty?

Injury, illness or disability arising out of and in the course of employment (including work travel).

  • Falls, burns, cuts
  • Machinery or lifting injuries
  • Vehicle accidents on company business
  • Chemical/smoke exposure
  • Repetitive strain & occupational diseases

2️⃣ Employer Completes W.Cl.2 (First!)

The employer — not the doctor — starts the process. Complete the Employer’s Report of Accident (W.Cl.2) immediately and send it with the employee to the doctor/hospital.

3️⃣ Doctor Completes W.Cl.4

Doctor fills the First Medical Report (W.Cl.4) on the same day and gives copies to employer and Compensation Fund.

4️⃣ Lodge Claim Online (Within 7 Days)

Submit at: gov.za Compensation Fund portal

Upload: W.Cl.2 • W.Cl.4 • ID copy • Payslip

5️⃣ Ongoing Reports

W.Cl.5 (Progress/Final) • W.Cl.6 (Resumption of Duty)

6️⃣ Pay Employee 75% Salary (Up to 3 Months)

Compensation Fund later reimburses the 75% (the 25% shortfall is on the employer).

7️⃣ Reinstate Employee

When doctor issues W.Cl.6, employee returns to work and claim is closed.

Quick Reference Table

Action Who Form Deadline
Employer’s Report Employer W.Cl.2 Immediately
First Medical Report Doctor W.Cl.4 Same day
Lodge claim online Employer W.Cl.2 + W.Cl.4 + ID 7 days
Pay 75% salary Employer — Up to 3 months
Progress/Final reports Doctor → Employer W.Cl.5 Ongoing
Resumption of duty Doctor/Employer W.Cl.6 When fit

Need help staying compliant?
🔗 www.payroll-sa.co.za • 📞 +27 79 603 5021 • ✉️ info@payroll-sa.co.za

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